About 74.2 million Americans (28% of the US population) live in a homeowners association. Unfortunately, not everyone is happy with how board members manage their community.
What exactly does it take to run a successful HOA in Phoenix, AZ? Read on to find out! Using this guide, you can make improvements to your community.
Apply these best practices and strategies for effective association management today!
Clarify Roles
Volunteer members need to understand their HOA roles and responsibilities. Determine how each member can lend their talents and knowledge to the HOA board.
Consider hosting a comprehensive orientation to outline:
- Duties
- Expectations
- Governance structure
This meeting will help outline expectations to ensure every member is on the same page. You can review and update board members about their responsibilities as needed. These meetings can motivate the board to offer individual contributions.
Learn more about board member roles and responsibilities specific to Arizona here.
Communicate
Establish regular communication channels to keep board and community members informed. Use email updates, online collaborative tools, and schedule meetings. Tell everyone of upcoming activities, projects, challenges, and achievements.
Encourage communication to avoid disputes or problems. It should also help everyone feel comfortable expressing their concerns and opinions.
If you're struggling to keep everyone informed, hire an association manager. Their online tools can ensure better transparency and communication.
Involvement
Provide community members with meaningful opportunities for involvement. You can host programs or initiatives to get everyone involved.
Make sure to provide everyone with resources and support to ensure their success. Offer continuing education opportunities, including:
- Workshops
- Webinars
- Seminars
- Conferences
- Networking events
Encouraging development will help you apply the latest trends and best practices.
For more help, rely on an association manager. Leverage their experience and expertise to better manage the community.
Manage Vendors
Make sure your community looks stunning to appeal to future members. Have a plan for vetting and managing vendors.
Look for local association management companies. These companies already have professional relationships with Phoenix vendors. They can help you find competitive prices.
Completing maintenance requests promptly will keep residents happy. Otherwise, they might decide to leave.
Hire a Property Manager
If you want to help your community thrive, hire an association manager. A property manager can handle daily tasks on your behalf. Their services can help with:
- Document preparation
- Meeting facilitation
- Record keeping
- Community communication
- Assessment collection
- Accounting and reporting
- Event coordination
- Compliance and inspections
- Document management
Relying on an experienced property manager can save your board time and energy. You'll have peace of mind knowing a professional team is there to support you. They can protect, maintain, and enhance your community.
They'll help you solve challenges unique to your community through customized services.
Ensure Successful Association Management
Ensuring proper association management can help you keep community members happy. Use these tips and best practices to get started. Otherwise, consider hiring an association property management company.
An experienced property manager will help your Phoenix, AZ community thrive!
Eager to get started? We can't wait to assist you.
Contact PMI Camelback to learn more about our services!
